Keeping your data safe
Last updated 2nd December 2021
The Cider Press believes that protecting your personal information is very important. In accordance with Data Protection law we are not a data controller or processor but we do adhere to the principles of the General Data Protection Regulations and understand best practice for managing information and the way we process your data. We have therefore implemented appropriate physical, technical and organisational measures to protect the personal information we have under our control, both online and offline. The Cider Press is committed to protecting your privacy and the transparent use of any information you share with us in accordance with our legal obligations. This Privacy Notice sets out in detail the purposes for which we process your personal data, who we share it with, what rights you have in relation to that data and everything else we think is important for you to know.
The Cider Press's Privacy Notice may change so please remember to check back from time to time. This is version 2.0 and was last updated on 2nd December 2021. Where we have made any changes to this Privacy Notice, we will make this clear on our website or contact you to let you know. We are committed to treating you with respect and openness.
Personal data means any information that can directly or indirectly identify a living person from those data, or from those data and other information, which is in the possession of, or is likely to come into the possession of, a data controller and includes any expression of opinion about the individual and any indication of the intentions of a data controller or any other person in respect of the individual.
Contacting us about Data Protection
If you have any questions about this Notice or you would like any more information in regard to how we process, store or use your personal information, please contact The Cider Press: firstname.lastname@example.org
You also have the right to contact the Information Commissioners Office if you would like to complain about us, please see their contact details below:
To call: 0303 123 1113
Their complaint page is: https://ico.org.uk/global/contact-us/
Who are we?
In this document, when you see words 'we' 'us' or 'our', it refers to The Cider Press.
The Cider Press is a non-profit organisation that has no formal constitutional status. We are a local newsletter. Despite that, we take due care over the control the processing of your personal information. Here at The Cider Press, we are committed to protecting your personal information and making every effort to ensure that your personal information is processed in a fair, open and transparent manner.
What data do we collect and where from?
We collect the details you submit to us when you complete an online form asking us to keep you updated on local activities and related issues.
We also collect information that you voluntarily provide to us when you respond to petitions or surveys, including your responses to any questions they might ask.
When you send your personal information to The Cider Press, we collect all the details you provide, including contact details and any other details that are voluntarily provided. We also collect your payment details where necessary to process your donations.
Cookies and IP addresses
We collect information about how you interact with our websites using Cookies and your connection's Internet Connection (IP) Address if your browser is set to accept/provide such.
We also collect anonymised publicly available information from social networking sites such as Facebook and Twitter, for example likes, shares, tweets and posts about The Cider Press and its activities. This information is provided to us by the third-party social media platform.
What do we use your data for?
We use the data you provide us to communicate with our supporters about local community activities. From time to time we will also communicate with you about fundraising campaigns we run in order to finance the operation of The Cider Press and/or support specific causes.
We might use your data, including any voluntarily provided information, to choose which campaigns or local activities we believe might be of interest to you. Our communications may be via Post, Telephone, Email or Social Media.
What is our legal basis for using your data?
In order to process personal data lawfully we may use different lawful grounds for processing. For example, where the law permits, we may use Public Task to send Freepost communications. We may use Consent where it is informed and specific to the purposes for which it was gathered, such as for fundraising or campaigning. In a similar way we may use our Legitimate Interest where we believe the individual may have a reasonable expectation that their data is processed. Broadly, our processing activities include but are not limited to;
Informing Members and Supporters of The Cider Press's activities and campaigns:
We process this personal data on the basis that we ensure that we communicate effectively with actual and potential supporters of The Cider Press and its campaigns.
Communicating with you about your role with respect to The Cider Press:
We process your personal data with respect to your role and your agreed participation. As a local community organisation, we require that we be able to communicate with the local community about local issues.
We may from time to time contact you directly asking for donations to help fund the work of The Cider Press. Without funding it would be impossible to function as a community support group and therefore such communication is considered to be a fundamental part of our role in promoting the local community.
Who do we share your data with?
The data we have is not shared with anyone outside of The Cider Press.
Donations and financial information
The personal details you provide will be held internally by The Cider Press and the bank details you provide will be kept securely by our payment processor. Your bank details will only be shared with your bank and ours.
Third Party Platforms
With your permission, our website might utilise the Conversion Tracking Pixel service of Facebook Inc., 1601 S. California Ave., Palo Alto, CA 94304, USA (“Facebook”). This tool allows us to follow the actions of users after they are redirected to a provider’s website by clicking on a Facebook advertisement. We are thus able to record the efficacy of Facebook advertisements for statistical and market research purposes.
The collected data remain anonymous. This means that we cannot see the personal data of any individual user. However, the collected data are saved and processed by Facebook. We are informing you on this matter according to our information at this time.
Where you comment on a social media post we have made, we may repost your comment or share your comment on another social media channel. We will do this in our Legitimate Interest. Where you post information on our social media channels which are in the public domain, we may not be able to control information which is reposted or copied by a third parties.
Facebook is able to connect the data with your Facebook account and use the data for their own advertising purposes, in accordance with Facebook’s Data Use Policy found here. Facebook Conversion Tracking also allows Facebook and its partners to show you advertisements on and outside Facebook. In addition, a cookie will be saved onto your computer for these purposes.
From time to time we might need to share some of your data with third party data processors (such as technology providers, website hosts, online systems). Where we do so we will have a data processing agreement with the third party, and where they are located outside the European Economic Area (EEA) we will ensure that they provide enough security and privacy to enable us to meet our legal obligations to you.
An example of this would be where we use a third-party email provider to deliver our emails to you. We would need to share your email address with the supplier to carry out this function, but their processing of your data would be in line with a data processing agreement we would have with them.
How long do we keep your data for?
Where you have donated to The Cider Press or one of its campaigns the related data may be held for a period of 6 years to ensure we can comply with our legal obligations.
What rights do you have?
You have a number of rights under data protection law. Some of these rights and how you can exercise them are set out in this section, more information can be found from the Information Commissioners office (https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/individual-rights/). If you are based outside of the UK, the complaint should be directed to the relevant Data Protection Authority in that Country.
We will normally need to ask you for proof of your identity before we can respond to a request to exercise any of the rights in this section and we may need to ask you for more information, for example to help us to locate the personal data or ask for a 'scope' that your request relates to.
The right to be informed
A right to access your information
You have a right to ask us to send you a copy of your all personal data that we hold about you (subject to some exceptions). A request to exercise this right is called a "subject access request" and must be made in writing to: email@example.com.
A right to object to us processing your information
You have a right to object to us processing any personal data that we process where we are relying on legitimate interests as the legal basis of our processing. You also have the right to withdraw your consent from our processing that requires it (such as our email communications). Every communication will have an option for you to withdraw your consent directly, or you can email firstname.lastname@example.org at any time to exercise this right.
A right to ask us not to market to you
You have the right to opt-out of any marketing or personally addressed direct mailings we send to you. If the communication is electronic it will include simple links and instructions to ‘unsubscribe’. For other media please email email@example.com.
A right to have inaccurate data corrected
You have a right to ask us to correct inaccurate data that we hold about you. If we are satisfied that the new data you have provided is accurate, we will correct your personal data as soon as possible.
A right to have your data erased
You have a right to ask us to delete your personal data in certain circumstances, for example if we have processed your data unlawfully or if we no longer need the data for the purposes set out in this Privacy Notice.
A right to have processing of your data restricted
You can ask us to restrict processing of your personal data in some circumstances, for example if you think the personal data is inaccurate and we need to verify its accuracy, or if we no longer need the data but you require us to keep it so that you can exercise your own legal rights. Restricting your personal data means that we only store your personal data and don't carry out any further processing on it unless you consent, or we need to process the data to exercise a legal claim or to protect a third party or the public.
To exercise any of the rights above please email firstname.lastname@example.org.
To further understand your rights please visit the website of the Information Commissioner's Office (ICO) at http://www.ico.gov.uk.